Privacy Policy

1. Introduction

brainforce ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website at brainforce.io, submit forms, upload your CV, or interact with our recruitment services.

We process personal data in accordance with the UK GDPR, EU GDPR, and applicable data protection legislation.

2. Data Controller

brainforce
United Kingdom: 2, Pinfold street, Sheffield, S1 2GU
Cyprus: 205, Archbishop Makarios Avenue, Limassol, 3030
Email: info@brainforce.io
Phone: +44 7543804372

3. Data We Collect

We may collect the following personal data:

  • Contact information (name, email address, telephone number)
  • Professional information (CV, work history, LinkedIn profile)
  • Company information (for client enquiries)
  • Communication content (messages submitted via contact forms)
  • Technical data (IP address, browser type, cookies — with consent where required)

4. How We Use Your Data

We use personal data for the following purposes:

  • Processing recruitment enquiries and CV submissions
  • Matching candidates with job opportunities
  • Responding to contact form submissions
  • Providing recruitment services to clients
  • Improving our website and services (with consent for analytics)
  • Complying with legal obligations

5. Legal Basis for Processing

We process personal data based on:

  • Consent — when you submit a CV or contact form and agree to our privacy policy
  • Legitimate interests — to operate our recruitment business and respond to enquiries
  • Contractual necessity — to deliver recruitment services
  • Legal obligation — where required by law

6. CV and File Uploads

CV files uploaded through our website are stored securely on our servers and are not publicly accessible. Accepted formats are PDF, DOC, and DOCX (maximum 5MB). CVs are retained only for as long as necessary for recruitment purposes or as required by law.

7. Cookies

We use cookies and similar technologies to store and/or access device information. Consenting to these technologies will allow us to process data such as browsing behavior or unique IDs on this site. Not consenting or withdrawing consent may adversely affect certain features and functions.

Cookie categories:

  • Functional — strictly necessary for website operation (always active)
  • Preferences — store user preferences
  • Statistics — anonymous statistical purposes
  • Marketing — user profiles for advertising or tracking

You can manage cookie preferences at any time using the Cookie Settings link in our footer.

8. Third-Party Services

We use the following third-party services:

Job applications submitted through Workable are subject to Workable's privacy policy.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including recruitment matching, client services, and legal compliance. CV data is typically retained for up to 24 months unless you request earlier deletion.

10. Your Rights

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure ("right to be forgotten")
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time

To exercise these rights, contact us at info@brainforce.io.

11. Data Security

We implement appropriate technical and organisational measures to protect personal data, including secure transport (HTTPS), access controls, file upload validation, and spam protection on forms.

12. International Transfers

As an international recruitment company operating in the United Kingdom, Cyprus, and Europe, your data may be processed across these jurisdictions. We ensure appropriate safeguards are in place for any international data transfers.

13. Contact

For privacy-related enquiries, contact:
Email: info@brainforce.io
Phone: +44 7543804372

Last updated: July 2026